If at any time due to a temporary change of residence becomes more than 25 miles from any facility operated by VENT Fitness, member may at its discretion choose to Freeze their membership. Payment on this agreement will be suspended upon legitimate verification that the members address is more than 25 miles from any facility operated by VENT Fitness. This documentation must be attached to the Cancellation Request Form submitted on ventmemberservices.com. Valid proof of relocation would be: Drivers License showing new address, Valid/Current Student ID, Utility Bill in your name at the new address, Mortgage Closing agreement, Copy of Military Orders, Copy of lease agreement, Letter from employer with a copy of pay stub. Failure to provide the aforementioned proof will hold you liable for the full balance due on your agreement. The normally scheduled Annual Fee will be drafted by ABC Financial Services and will continue to be drafted while the membership is on freeze.

The following documentation is needed for a membership Freeze due to physical disability (including pregnancy), and a written Freeze request via www.ventmemberservices.com must be submitted within 30 days of the Freeze activation request: Doctors note (must include Doctor’s address and phone number) stating date and nature of injury/disability, lab reports, etc. The date of disability for reasons of releasing liability for payment will be the day on which the documentation is received by the VENT Fitness Member Services Department via www.ventmemberservices.com.

If a membership freeze is approved, member is not entitled to use any club facilities during their membership freeze. Any use of the club facilities during a freeze period will automatically void the freeze and re-activate the membership.

There is absolutely no retroactive refund of dues or retroactive time credits. The original expiration date will be extended by the amount of time the membership is on freeze. Normal membership dues will resume following the freeze period.

Approval of a Membership and/or Personal Training freeze is within the sole discretion of VENT Fitness.

Any Member requesting a freeze of membership (minimum 60 days to a maximum of 6 months) must submit a written request via ventmemberservices.com with 30 days’ notice (except when a documented medical condition exists or upon management discretion).